PPVS Complete Facilities Management

Get in touch: Peterborough: +44 1733 244414 London: +44 20 4538 0835 Email: info@ppvs-fm.com

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Planned Maintenance Services and Contractors

Planned preventative maintenance keeps assets serviced on schedule – before they fail – extending their life, ensuring compliance and cutting emergency callouts. PPVS delivers PPM for commercial estates across the UK, from single sites to national portfolios, built on the industry-standard SFG20 schedules. With over 3,000 sites maintained, we give facilities teams a programme they can rely on and prove, for predictable spend and fewer breakdowns.

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Planned Maintenance Services

Enhance your business environment with our proficient Planned Facilities Management services in the UK, delivering scheduled and efficient solutions tailored to your comfort and requirements.

Emergency
Lighting & Fire

Safeguarding commercial spaces with vital fire safety and illumination solutions.

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Heating & Ventilation

Providing optimal climate control for commercial spaces, ensuring comfort and efficiency.

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Property Compliance

Ensuring adherence to regulations and standards for a secure, compliant business environment.

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PAT Testing

Assessing portable appliances to ensure safety and compliance in work environments.

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Water & Hygiene Treatment

Ensuring safe and clean water for commercial spaces through expert solutions.

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Worker on an access platform inside an industrial unit

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UK & International Scope Planned Maintenance Services

We deliver planned maintenance nationwide through employed engineers and a vetted supply chain, so every site follows the same regime wherever it is. For multi-site operators and international brands running UK and European estates – we provide one accountable partner rather than a patchwork of local providers. From a single building to a national portfolio, we plan and deliver maintenance centrally, with consistent frequencies, SLAs and reporting at every location. That national coverage, backed by local engineer attendance, means your PPM happens on schedule everywhere, compliance is joined up, and you manage one relationship instead of dozens.

Exterior of a modern multi-storey glass office building

Planned Maintenance Regulations & Maintenance Schedule

Our planned maintenance is built on SFG20 – the industry-standard library of maintenance schedules – so every asset is serviced to the right specification at the right frequency. Onto that we map your statutory obligations: fire safety, electrical fixed-wire testing (EICR), gas safety, water hygiene under ACOP L8, LOLER for lifts and F-Gas for cooling systems, each with its own required frequency and certificate. We also work across the types of planned maintenance – preventive (time-based servicing), predictive or condition-based (acting on asset data) and planned corrective (scheduled repairs). It starts with a full asset register and a tailored maintenance calendar, so nothing is missed and every visit is documented – a compliant, auditable programme rather than a reactive scramble.

Interior atrium of a modern shopping centre

Sectors We Work In

We deliver PPM across three core sectors. In retail, we schedule maintenance around trading hours across store estates, keeping sites safe and open. In commercial, we handle building-services PPM for offices and managed estates – HVAC, electrical, water and life-safety systems. In industrial, we maintain statutory plant and production-critical assets where downtime directly costs output. In every setting the principle is the same: a planned regime that prevents failure, keeps you compliant and replaces unpredictable reactive spend with a controlled, scheduled programme tailored to how each site operates.

consulting building work

Are You Looking for a Planned Maintenance Company?

PPVS are one of the UK’s premier planned maintenance contractors. Our team offer a full range of both domestic and commercial planned maintenance services across the UK including in London, Manchester, Leeds, Cambridge and more. Contact our central office on 01733 244414 for more information.

Achilles Network Silver Plus accredited
ISO 9001:2015 Quality Management certified
NICEIC Approved Contractor
Constructionline registered contractor
IWFM (Institute of Workplace and Facilities Management) member
SafeContractor approved logo
NSI (National Security Inspectorate) approved installer

CAFM Reporting & How It Helps

Planned maintenance only works if it’s genuinely managed – and that’s what our CAFM platform does. It holds your full asset register, automatically generates and schedules PPM tasks, and stores every compliance certificate in one auditable place. You get live SLA and KPI dashboards, plus clear visibility of planned-versus-reactive spend – the proof that your PPM programme is actually reducing breakdowns and callouts over time. Your team can see what’s due, what’s done and what’s outstanding across every site, and pull compliance evidence on demand. It turns planned maintenance from a promise into a measurable, transparent service you can plan budgets around and demonstrate to auditors and stakeholders.

PPVS Van

Planned Maintenance Multi-Site Capabilities

Across a portfolio, planned maintenance has to be consistent to be worth anything. PPVS standardises PPM regimes across every site – the same frequencies, SLAs and reporting – delivered through national self-delivery plus accredited partners and coordinated from one helpdesk. Rather than different contractors running different schedules building to building, you get one programme, one point of contact and one view of compliance and spend across the estate. As sites are added or requirements change, we scale the regime without losing consistency. For multi-site facilities teams, that means less overhead, uniform compliance and confidence that every site is maintained to the same standard.

Engineers in hard hats on an industrial site at dusk

Our Work in Planned Maintenance

A selection of clients we support in this area:

 

  • Biffa Waste – Waste & recycling (industrial) 350+ UK sites. Planned preventative maintenance across a complex operational network.
  • Next – Retail several hundred UK stores. Planned preventative maintenance delivered at national scale.
  • AB Agri – Manufacturing HQ + 18 sites. 8-year partnership. Long-running PPM programme across a manufacturing estate.

Facilities management operative wearing a hi-vis jacket
CAFM operations helpdesk software dashboard on desktop and mobile

Operations Helpdesk with CAFM Reporting

Our Operations & Helpdesk team deliver 24/7 FM support, coordinating planned and reactive works across your entire portfolio. Every job is managed by dedicated Project, Contract and Account Managers to keep workflows smooth, compliant and under control.

 

Daily reporting gives you full visibility over spend, outstanding works, security issues and upcoming opportunities, reducing unnecessary call-outs and protecting budgets.

 

Our CAFM platform centralises all activity, tracks SLA performance and generates the reports your teams rely on. Clients can log in at any time through the portal to monitor works, review updates and stay fully informed.

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Join Our Growing List of Amazing Clients With our Planned Maintenance Services

Wayfair logo
Next logo
Victoria's Secret logo
Skyscanner logo
British Sugar logo
Biffa logo
Xero logo
Lithia logo
Pendragon logo
Bidwells logo
Joules logo
Crown Paints logo
Hays Travel logo
White Stuff logo
Hotel Chocolat logo
Hackett London logo
Motorpoint logo
Stantec logo
Spire Healthcare logo
TEG Venues logo
Selwood logo
Scott Pallets (BSW Group) logo
Mitsubishi Electric logo
Hendrickson logo
Jewson logo
Joe & The Juice logo
Centrica logo
Eddisons logo
Paragon Customer Communications logo
CKH logo
Travelex logo
Saint-Gobain logo
ABN AMRO logo
ab agri logo
British Land logo
Savills logo
Bakkavor logo
Bauer Media Group logo
Cotswold Company logo
DAF Trucks logo
F.Hinds Jewellers logo
T.C. Harrison logo
Foxtons logo
Friars Pride logo
Mejuri logo
Mildmay Mission Hospital logo
PMT (Play Music Today) logo
Q-Park logo
Verastar logo
alo Yoga logo
M Group logo

Planned Maintenance Services FAQs

What is planned preventative maintenance (PPM)?
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PPM is maintenance carried out on a schedule to keep assets working and compliant – servicing, inspections and checks done before equipment fails, rather than repairs after it does. It reduces breakdowns, extends asset life and controls cost.

What are the different types of planned maintenance?
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The main types are preventive (time-based servicing), predictive or condition-based (acting on asset data and monitoring) and planned corrective (scheduled repairs identified in advance). Most commercial programmes combine all three.

What's the difference between planned and reactive maintenance?
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Planned maintenance is scheduled to prevent failure and maintain compliance. Reactive maintenance is unplanned repair after a fault. Investing in planned work reduces costly, disruptive reactive callouts.

What is SFG20?
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SFG20 is the recognised industry standard for building maintenance, providing a library of detailed maintenance schedules by asset type and frequency. We build our PPM programmes on it so every asset is serviced correctly and compliantly.

How do you schedule PPM across multiple sites?
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We build a single asset register and maintenance calendar across your estate, then deliver to consistent frequencies and SLAs through our CAFM platform – so every site is maintained to the same standard with centralised reporting.

Modern glass commercial office tower against a blue sky

Get in touch to see how we can help with your Planned Maintenance.

For general enquiries please fill out the form and our team will be back in touch. Or give us a call or email using the details below.

Peterborough:
+44 1733 244414
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